Executive Assistant, Product Leadership

Oura • Full-time • Remote (Helsinki, Uusimaa, Finland) • 2d ago

Our mission at Ōura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Ōura Ring and its connected app. We've helped over one million people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office.

This role is based in Helsinki, Finland and reports to Ōura’s Chief of Staff.

We are seeking a highly organized and dynamic Executive Assistant for an exciting and multifaceted role supporting our Chief Design Officer, SVP of Software, and SVP of Hardware, all based in Finland – the birthplace of Ōura!

Based in our Helsinki office, with occasional travel to Oulu and the US, you will be an essential member of Ōura’s Administration Team (The A-Team), providing strategic and comprehensive support to key leaders within our Product Leadership team. As a trusted business partner, you will gain a deep understanding of the department's ecosystem to effectively support business priorities, facilitate progress, and strategically execute initiatives.

This crucial role also demands seamless communication with both our US-based teams and your US-based administrative counterparts, requiring excellent communication, strong attention to detail, reliable follow-through, and the ability to manage multiple tasks and confidential information discreetly. You will be a proactive individual who can anticipate needs, work both independently and collaboratively, and exercise sound judgment in a fast-paced environment.

What You'll Do:

Provide high-level administrative and organizational support to members of the Product Leadership Team.
Proactively manage complex and dynamic calendars, coordinating meetings and appointments across multiple global time zones.
Conduct regular calendar audits to optimize time management.
Prepare meeting materials with meticulous attention to detail, including agendas and pre-reads. Attend meetings, take detailed notes, track action items, and ensure timely follow-ups.
Manage extensive domestic and international travel arrangements, including booking flights, accommodations, ground transportation, and creating detailed itineraries.
Handle email correspondence and internal/external requests on behalf of the executives, exercising excellent judgment and professionalism.
Process expenses accurately and in a timely manner.
Collaborate cross-functionally with other Executive Assistants and business units to optimize workflows and prioritize business needs.
Support strategic execution of key initiatives within the Product Leadership Org, including tracking progress and ensuring accountability for Ōura’s roadmap.
Plan and coordinate team on-sites and large meetings, both domestically and internationally (at times, more than one simultaneously).
Assist with ad-hoc office projects and other duties as required to support the efficiency and effectiveness of the office and teams.
Maintain a high level of confidentiality and discretion in handling sensitive information.
Ensure adherence to company policies, processes, and procedures, and proactively suggest improvements.
Assist with onboarding and interview scheduling for the Product Leadership team, potentially leveraging any recruiting background.

What You'll Bring:

5+ years of experience providing administrative support to senior-level executives; C-suite support experience is a plus.
Proven ability to work effectively in a fast-paced, dynamic environment and build strong professional working relationships.
Exceptional organizational and multitasking skills with unwavering attention to detail.
Strong communication (written and verbal) and interpersonal skills, with the ability to interact confidently and professionally with individuals at all levels.
Demonstrated ability to be a self-starter, take initiative, anticipate needs, and make sound decisions independently and collaboratively.
Agile and flexible in response to changing priorities and needs.
Tech-savvy with strong proficiency in G-Suite (or similar platform), including calendar management, document creation, and presentation software.
A proactive and solutions-oriented mindset with a "can-do" attitude and a willingness to go beyond the immediate job description.
Executive presence and confidence to speak up and contribute effectively in leadership meetings.
Experience with program or project management concepts and the ability to act as a business partner to the leadership team.
Understanding of departmental ecosystems and the ability to navigate organizational structures to remove roadblocks and connect the right people.
Ability to prioritize tasks effectively and maintain boundaries to ensure efficient workflow.
Prior experience supporting executives across US and European time zones and coordinating international travel is highly desirable.
Ability to travel to off-sites to support teams as needed.

What We Offer:

The opportunity to directly support and contribute to the success of Ōura's Product Leadership team.
A collaborative and empowering work environment within a rapidly growing global company.
The chance to work with a diverse and engaged team passionate about health and well-being.
Opportunities for professional development and growth.

Benefits

At Oura, we care about you and your well-being. Everyone here at Oura has a ring of their own, and we are continually looking to improve employee health.

What we offer: